CALL FOR PAPERS GUIDELINES

Welcome to the online submission area, we thank you for your interest in publishing your work at CLIMA 2019.

This section of the website was created in order to help you submit your papers. The following guidelines apply to ALL submissions.

NOT FOLLOWING THE GUIDELINES MAY DISQUALIFY YOUR SUBMISSION FROM REVIEW.

 

PREPARING THE FILE: 

  1. Abstract - For the abstract submission please use the text form below - a maximum of 2500 characters should be considered. The tables, graphs, and pictures associated with your abstract can be uploaded using the upload forms - a maximum of 4 objects are accepted.
  2. Full paper/ Poster - Before submitting, consult the guidelines below and have your full paper/poster ready to upload as a single document. All online submissions must be in PDF format. All tables, graphs, and pictures associated with your full paper/poster must be included with the main text in a single document.

 

AUTHOR IDENTIFICATION: Names, emails, institutions etc. must be removed for blind reviews of submissions. Before uploading your full paper/poster, remove all author identification from the document including any file properties. (For example, in MS Word, in the “File” menu, select “Properties,” delete any identifying information, click “OK,” and save the document). After the acceptance mail you are kindly asked to resend your full paper/poster with all the identification infos. 

 

ADDITIONAL INFORMATION: Title, author(s) and other information (e.g., student authorship, special requests) must be entered online when you submit your abstract, paper, or poster. To begin the submission process select the topic of your work, enter all required information AND follow the instructions to upload your document. You must upload an abstract, paper, or poster in order to complete the submission process.

 

PAPER SUBMISSION INSTRUCTIONS AND SUBMISSION PROCESS:

  • Authors will prepare a maximum 2500 characters abstract for full paper or for poster and submit it until 1st of September 2018.
  • The members of Scientific Comitee will evaluate the abstract submission and the authors will be informed by e-mail about the acceptance results.
  • After they received the acceptance mail for the full paper abstract, authors will prepare a full conference paper following the template they will receive with the acceptance mail. It is a condition of publication that all papers must be written in clear and grammatically correct English. Selected papers will be proposed for publishing into ISI Journals/Proceedings Collections.
  • After they received the acceptance mail for the poster abstract, authors will prepare a poster folowing the instructions and using the template they will receive with the acceptance mail.
  • Corresponding authors will log into their account to upload until 1st of November 2018 the final version of their paper/poster without identification infos, if the paper/poster is accepted.
  • At least two reviewers will evaluate the submission in a blind-peer review. Authors will be informed by e-mail about the acceptance results. After the acceptance mail authors are kindly asked to resend their full paper/poster with all the identification infos.
  • Corresponding authors will then need to register at the conference, as the paper will be published only if at least one of the authors is fully registered (all 3 days) for the congress. Please note that each additional paper exceeding a maximum of 2 papers which are included in the 3 days registration fee, will be extra charged.
     

IMPORTANT NOTES

  1. Each conference participant must use one and only one e-mail address for all submissions.        
  2. A poster presentation is a paper you would like considered for presentation at an interactive poster session. Some research lends itself well to this style of presentation. If your poster presentation is accepted, you will be expected to prepare a poster display of your research for presentation at the conference. Your presentation may be accepted as a poster display even though you submitted for a paper session. If your submission is accepted as a poster, you will be expected to prepare a poster display of your research for presentation at the conference. Poster sessions have plenary status at CLIMA conferences.
  3. After the succeded submission of your abstract you will receive on your e-mail an IDENTIFICATION CODE you will need later on, so you are kindly asked to save this e-mail. Please check also your Spam box, mark the e-mail as "not spam" and save it.
  4. Before continuing please read the PUBLICATION POLICY below and COPYRIGHT Rules. By submitting your abstract/poster/full paper, it will be considered that you have read and accepted the terms and conditions of our PUBLICATION POLICY and COPYRIGHT Rules.

USEFUL INFO FOR AUTHORS

NOTES

  1. Submission of your paper or proposal does NOT automatically register you for the conference itself. If your paper or proposal is accepted for presentation at the CLIMA 2019 Conference, you will be notified until mid-December 2018 and must then fully register (all 3 days) for the conference and pay the conference fee. Online registration for the CLIMA 2019 Conference will be available from December 2018. Everyone planning to attend the conference must complete the registration processIf your paper, or poster presentation is accepted for an CLIMA 2019 Conference, you have a commitment to register for and attend the conference and perform your assigned role. All chairs and respondents also make this commitment. If extenuating circumstances prevent you from attending, you should find a substitute to perform your duties and notify the Organizers.
  2. Changing title or abstract: Up until the abstracts submission deadline of 30th of November you may send an e-mail at info@clima2019.org, containing the identification code that you received when you have submitted your abstract, with the demand of changes you would like to do, respecting the guidelines mentioned above.
  3. Changing content of the full paper/poster: You can change a full paper/poster, by sending an e-mail at info@clima2019.org, containing the identification code that you received when you have submitted your abstract, with the new replacing pdf file. To protect yourself from self-plagiarism, please note the Organizers, using the identification code, if you have submitted your paper to another conference or publication that has the possibility of being accepted prior to CLIMA 2019’s conference acceptance.
  4. Changing topic: If you need to change the TOPIC for your submission, you must e-mail your request to the Organizers, using the identification code that you received when you have submitted your abstract, who can transfer your submission to a different TOPIC. In order to ease the work of the Scientific Comitee and Reviewers please change the topic if needed as described above in maximum 2 days after abstract submission.

 

PUBLICATION POLICY

We at CLIMA, aspire to select research paper, through highest quality peer review. To achieve this, the entire peer review and publication process must be thorough, objective, and fair. Almost every aspect of this process involves important ethical principles and decisions, which are seldom explicitly stated and even less often shared with the readership. Journal's reputations depend on the trust of readers, authors, researchers, reviewers, editors, research subjects, funding agencies, and administrators of public health policy. This trust is enhanced by describing as explicitly as possible the journal's policies to ensure the ethical treatment of all participants in the publication process. We have following Publications Guidelines. Publications should strictly seek original work that has not been previously published or currently not under review at another journal/conference.

 

Authors 
Good research should be well justified, well planned, and appropriately designed, so that it can properly address the research question. Paper should publish based on the copyright that constitutes authorship. All authors are responsible for the quality, accuracy, and ethics of the work. Republication of a paper in another language, or simultaneously in multiple journals with different audiences, may be acceptable, provided that there is full and prominent disclosure of its original source at the time of submission of the manuscript.

 

Reviewers 

  • Peer review is fundamental to the scientific publication process and the dissemination of knowledge and information.
  • Peer reviewers should be experts in the specific topic addressed in the articles they review, and should be selected for their objectivity and scientific knowledge.
  • All reviewers should be informed of the publication’s expectations.
  • Reviews will be expected to be professional, honest, courteous, prompt, and constructive.
  • The editors may routinely assess all reviews for quality; they may also edit reviews before sending them to authors.
  • The submitted manuscript is a privileged communication; reviewers must treat it as confidential. It should not be retained or copied.
  • Also, reviewers must not share the manuscript with any colleagues without the explicit permission of the editor.

 

Editor 
Editorial Decisions should be precise. If a published paper is subsequently found to have errors or major flaws, the Editor should take responsibility for promptly correcting the written record in the publication. Quality and other performance characteristics of editors should be periodically assessed.

 

Plagiarism 
Plagiarism is the use of other's published and unpublished ideas or words (or other intellectual property) without attribution or permission, and presenting them as new and original rather than derived from an existing source. At CLIMA, we strongly discourage and against this ruthless act. If found guilty, to any extent, CLIMA will fight for Plagiarism. Self-plagiarism refers to the practice of an author using portions of their previous writings on the same topic in another of their publications, without specifically citing it formally in quotes.

 

Possible Misconduct 
CLIMA has a clear policy on handling concerns or allegations about misconduct, which can arise regarding authors, reviewers, editors, and others.Publications do not have the resources or authority to conduct a formal judicial inquiry or arrive at a formal conclusion regarding misconduct. That process is the role of the individual's employer, university, granting agency, or regulatory body. However, journals/conference proceedings published/sponsored/organized by CLIMA, do have a responsibility to help protect the integrity of the public scientific record by sharing reasonable concerns with authorities who can conduct such an investigation.

 

Advertisement 
Advertisers and donors should have no control over editorial material under any circumstances. Commercial advertisements should not be placed adjacent to any editorial matter that discusses the product being advertised, nor adjacent to any article reporting research on the advertised product.

 

Allegations of Possible Misconduct 

  • Falsification of data.
  • Improprieties of authorship.
  • Misappropriation of the ideas of others.
  • Violation of generally accepted research practices.
  • Material failure to comply with legislative and regulatory requirements affecting research.
  • Inappropriate behavior in relation to misconduct.

 

SUBMIT YOUR ABSTRACT

As Diamond Sponsor of CLIMA 2019, Daikin introduced a Daikin Award for papers expected to be presented at the poster sessions during CLIMA 2019 and addressing specific fields of interest for Daikin. In the call for abstracts only selected (sub)themes are available for the Daikin award. If you like to be involved in the competition, please select "POSTER PRESENTATION & DAIKIN AWARD COMPETITION" to indicate you like to challenge for the Daikin Award as well.

A special team of reviewers (both experts in Daikin, but also external reviewers) will make a selection of 8 nominations.
The 8 nominated papers will have be requested to present the paper (15 minutes each) for a special jury during CLIMA 2019. The jury will select the final winner.

    The jury is composed by:
  • Bart Aspeslagh
  • Olivier Luminati
  • Stefan Vandaele
  • Pietro Consalvo
The winner of the Daikin Award will get a free course at the Daikin Academy including full coverage of travel expenses. The course at the Academy can focus on Managerial skills, Daikin Technologies, Negotiation skills etc.
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